Accounts Payable Automation

Accounts Payable Automation is the Autmating of the process receiving electronic invoices for payment, approving invoices for payment, processing information about payments, reconciling invoices with payments and having access to reports.

All invoices for payment are stored in the cloud, in one place.

Automation of Accounts Payable (Trade/Commercial liabilities) accounting includes four components:

1. Receiving an electronic invoice for payment
2. Approval of invoices for payment
   Once data is collected, managers either match invoices against purchase orders and product receipts or automatically forward them to the appropriate group or individual for review and approval. Once approved, they are marked "approved" in the accounting system.
3. Payment to the supplier
   Payment can be made by any of the available methods.
   Payment methods available in Moldova.
4. Archiving and auditing
   All invoices are stored securely in the cloud, and audit trails of all actions taken on invoices are easily accessible for financial audit purposes. An electronic archive in the cloud makes it easy to find invoices for payment, analyze and audit anytime and anywhere.

After registering in the e-Cont.md system:

• public information about your company (name, IDNO, bank details, etc.) will be available to all participants registered in the system;
• you can see online all invoices issued to you by any participant (supplier) registered in the system;
• you will be able to issue invoices for payment as a supplier to any registered participant, even within the free plan;
• e-Cont.md has a procedure for verifying a new member, which reduces the risk of fraud, including impersonation.

If you find that a supplier that is important to you is missing from the list of participants, invite him to join the e-cont.md system and start exchanging invoices with him online.

You, as a buyer, can interact with the e-Cont.md system:

• in your personal account, see all invoices for payment that were issued to you by suppliers;
• import invoices for payment from the 1C program;
• import invoices for payment from CRM, with which there is a built-in integration;
• import your invoices for payment via API from any other system with which we do not have built-in integration.

Easy / seamless integration with the accounting system

Synchronize invoices, payments and vendor data directly with your accounting platform - no manual work required.

Get insight into invoices throughout the process. Simply connect e-Cont.md to your accounting platform to enable automatic updates and synchronization.

List of built-in integrations.

Is your integration not listed?

Using our API e-Cont.md can be integrated with any software system, including accounting, CRM, ordering system, business intelligence and other back office systems.

You can see the payment status for each invoice for payment

• offline payment

  such as bank (wire) transfer information about payments, such as the status "paid", can be entered manually by the manager, or by import a CSV file or by integrating with your 1C accounting system, one of the CRM or third-party electronic invoicing systems.

• online payment

  for example, by bank card online payment statuses can change in real time if API integration with one of the acquiring banks or payment systems in Moldova is configured.

Advantages of Accounts Payable Automation:

• Time saving

  Accounts payable automation software makes invoice processing and approval faster and more efficient. By eliminating many manual steps in invoice processing, automation significantly reduces the number of human interactions with an invoice and, as a result, minimizes the amount of time staff spend on this aspect of their role.

• Increased efficiency

  Automation simplifies the billing and payment process, reducing approval times and increasing productivity. Accounts payable automation solutions can also be integrated with existing financial systems, making the process even more efficient and ensuring the smooth flow of information between systems.

• Improved accuracy

  Automation improves accuracy by eliminating the risk of human error and helps reduce payment errors such as duplicate or fraudulent payments. By automatically reconciling invoice data with ERP information early in the process, erroneous payments can be flagged before they are made.

• Cost reduction

  Accounts payable accounting automation can significantly reduce the cost of processing invoices, saving money as well as business time and resources. Automation helps reduce labor costs by reducing the amount of data entry associated with the process, as well as eliminating costs associated with document storage, postage, invoicing, etc.

• Built-in matching

  When accounts payable accounting processes are automated, compliance rules are built into the system. This makes the process completely transparent, allowing you to track and prevent common risks and fraud. For example, the system will flag duplicate invoices for payment, extra charges, and suspicious activity.